Top 100 SAP PM Interview questions and answers

SAP PM tricky interview questions

SAP PM Interview questions and answers

Here is the list of Top 100 brilliant SAP PM interview questions and answers. Such questions can be asked in interview with MNCs such as Accenture, Capgemini, Deloitte, TCS, PWC etc.

  • What is concept of equipment numbering?
  • Why do you need an equipment and functional location both?
  • Is it possible to change the structure indicator of functional location?
  • What is the business purpose of field authorization object in equipment master and functional location master?
  • How equipment master is integrated with asset master in FI module?
  • What is the purpose of user status in notification? As a consultant what do you recommend to your client on the use of this facility?
  • What is refurbishment process?
  • How do breakdown maintenance and corrective maintenance are different from each other?
  • How does a general task list is different from equipment and functional location task list?

These are mostly asked in SAP PM interview questions. We have provided SAP PM questions answers and explanations for experienced professionals. Please add this web page in your favorites. 

Q. Can you use call horizon and shift factors in multiple counter plan?

A. No, there is no such option. Call horizon and shift factors are assigned in Single Cycle Plan and Maintenance strategy plan not in Multiple Counter plan.

Q. What is object information key in SAP PM?

A. Object information key, a special information window, pops up while creating maintenance notification. It contains a brief historical information about the technical object. [Read full answer]

Q. Which t code is used to do usage decision on inspection lot triggered by calibration order?

A. QA32

Q. What is t code for deadline monitoring? 

A. IP30

Q. Is it possible to schedule an individual plan? What is the t code? 

A. Yes, it is possible to schedule an individual plan. You may use t code IP10.

Q. Suppose I have two counters in a multiple counter plan. One is 1000 kms and another is 2000 running hours. If I want to trigger a maintenance order when both criteria are full fill or if any one of the criteria full fills. Do I need to make an enhancement in system or there is an SAP standard setting to achieve this?

A. There is an standard facility in Multiple counter plan where we can assign two counters and put the condition whether we want both conditions to satisfy or any one condition to satisfy to trigger the maintenance order. To check this facility you have to run t code IP43. Then enter desired information and go to tab “Maintenance Plan Scheduling Parameters“. Under this tab there is a box with title “Operation Type“, here we have two radio buttons AND’ & ‘OR’. Please refer below screenshot:

Operation type AND & OR
Operation type AND & OR
  •  If we select radio button ‘OR‘, it means that any of the counters cross the threshold value the maintenance order will trigger from Multiple Counter plan.
  • If we select radio button ‘AND‘, it means that both counters must cross the threshold value to trigger the  maintenance order

Please note that above concept is applicable in only Multiple Counter Plans.

Q. What is difference between system status and user status?

A.

  1. System status is an Standard SAP element which set internally by SAP when we post certain transaction in SAP. However, user status is a configurable element which can be configure in SPRO to make certain transaction more informative and systematic.
  2. User status can control certain business transactions allowed by system status. For ex: We can Stop the system status notification completion (NOCO) unless a user status (PRCN – Production Confirmation) is not set.
  3. We assign all user status to a status profile and assign that status profile to  notification type or order type or equipment category etc. This gives a flexibility to use different user status with different notification types but we do not have such flexibility with system status.

Important Concepts on Use Status

  • We can set more then one user status at a time if we do not put a number with it in SPRO.
  • We can assign an authorization key to each user status and link this key with the user id so that only authorized person with authorized key can set that particular user status.
  • We can assign user status to following object types in PM module: Equipment, functional location, maintenance notification, maintenance order, maintenance plan, tasks in notification, PM operations.
  • What is the purpose of user status in notification? As a consultant what do you recommend to your client on the use of this facility?
  • What is difference between activity type and maintenance activity type?
  • I have scheduled a maintenance plan but I am unable to see the all due (Plan) dates of maintenance order in schedule overview. Which setting will I check in maintenance plan?
  • Which t code can give you the list of all pending preventive maintenance order for the coming month?
  • Is it possible to trigger a notification from maintenance plan? How?
  • What is item category?
  • What is control key?
  • Explain use of each control key with example.
  • A reservation is triggered from a maintenance order and user is trying to issue material from warehouse with reference to the reservation. But system is not allowing goods issue? What I need to check?
  • Which goods movement is used to issue material with reference to a reservation triggered from a maintenance order?
  • How can you get the maintenance cost separately for labor, external services and material in a maintenance order?
  • What is settlement profile?
  • What if maintenance failed refurbish a material, how will you handle such situation in SAP?
  • Is it possible to enable permit approval in maintenance order? How?
  • What is value category?
  • What are different reports related to Catalog in SAP PM?
  • On the notification initial screen we select the notification type using IW21 t code. Is there any t code using which we can skip the initial screen and directly open the notification main screen?
  • Is it possible to enter measurement document for a measuring point without any numeric value? Such as Yes/ No or OK/ Not OK. How?
  • What is completion confirmation?
  • Why completion confirmation is important for business?
  • What is deadline monitoring?
  • How does actual cost of maintenance come on maintenance order?
  • What are MTTR and MTBR reports?
  • Is it possible to assign user status to a sub-operation in maintenance order?
  • What is purpose of sub-order? What is the t code to create a sub-order?
  • Suppose there is a measuring point for temperature and while recording the values of temperature there is a deviation of values from given limits? Is it possible to throw a warning or error message? What is the configuration setting available?
  • How will you make a field mandatory in maintenance notification for a certain notification type?
  • Which price of material is fetched while calculating material price in planned and actual cost in maintenance order?
  • What is service entry sheet? Why it is important for plant maintenance module?
  • Suppose there is a difference between the planned and actual hours of internal manpower where will you document the reason/ cause of this variance. Is there any standard SAP facility available to address such situation.

Topic wise SAP PM Interview questions

Here is the list of Topic wise SAP PM interview questions and answers. This will help you to crack interviews in multi national companies like Accenture, Deloitte, TCS, Capgemini, IBM etc. These questions are divided into 10 sections. These sections are:

  • Organization Structure
  • Master Data
  • Business Processes
  • Notification
  • Order
  • Reports
  • Integration
  • Fiori
  • General SAP questions
  • S4 HANA specific questions

Organization Structure

Q. What is Maintenance Plant?

A. Maintenance Plant is the place where all the technical objects (structure and machinery) are physically installed. In SAP it is a 4 digit alphanumeric key

Q. How do you create a maintenance plant?

A. We do not create a maintenance plant in system. When plant is created in configuration automatically a logical maintenance plant gets created in PM module.

Q. What is a planning plant?

A. Planning plant is the place where all the maintenance planning activities are carried out. In SAP it is a 4 digit alphanumeric key.

Q. What is a planner group?

A. Planner group is the group of people who does maintenance planning in a planning plant. It is created and assigned to a planning plant. It is a 3 digit alphanumeric key.

For example:

Planner group can be created according to different departments:

  • ELE – Electrical
  • MEC – Mechanical
  • CVL – Civil
  • INS – Instrumentation

Planner group can also be created as per shift because many times activities are planned for each shift:

  • SHA – A shift PG
  • SHB – B Shift PG
  • SHC – C Shift PG

There are lot of standard SAP Reports which can help tracking maintenance activities, history and cost at planner group level.

Q. What is main work center?

A. Main work center is group of people who does maintenance execution in the field. It is an eight digit alphanumeric key.

Examples of main work center:

  • ELEC0001 – Electrical
  • MECH0001 – Mechanical
  • MECWRK01 – Mechanical Workshop
  • ELEWRK01 – Electrical Workshop
  • CIVIL001 – Civil

We can assign employee ids to a main work center.

Q. Which Work Center Category is used for plant maintenance work center?

A. It is “0005”.

Q. What is the purpose of having cost center in Main Work Center? How it is different from the cost center in equipment and functional location master?

A. Here you go:

  1. Cost center in main work center is responsible to carry out the maintenance work. It supplies (not receive) the cost for implementing the maintenance work. However, cost center in equipment and functional location master is the cost receiver (not supplier). It is the maintenance requesting cost center.
  2. In maintenance order you will find that Cost center from main work center copy into Additional Data tab as Responsible cost center. On the other hand the cost center from equipment master and functional location master copy into the account assignment under location tab and the same copy into the settlement rule because it is the cost receiver.
  3. Therefore id of both cost centers can be different from each other and their purpose is different in maintenance processing.

Q. What is plant section?

A. Plant section is used to subdivide the maintenance plant from the point of view of production responsibility. The person responsible for the plant section is the contact for coordination between production and plant maintenance.
The plant section can be used in reports.

In different types of industries it is used to manifest the section id and description because most of the clients do not want to display the name of responsible production in charge of that section.

It is a three digit alphanumeric key. It is created and assigned to a maintenance plant.

Few examples of plant section:

  • A01 – Area 1
  • A02 – Area 2
  • PL1 – Production line no 1
  • PL2 – Production line no 2

Q. What is the difference between maintenance plant and planning plant?

A. Maintenance plant is the place where all machinery is physically installed. This machinery undergo maintenance periodically.

On the other hand, Planning plant is the place where we do the maintenance planning of the machinery (technical object) which is installed in maintenance plant.

Q. What are different types of planning can be done in SAP PM module?

A. In SAP PM we can have three types of planning:

  1. Centralized Planning
  2. Localized Planning
  3. Partially Centralized/ Localized Planning

You can read more details here. Read more.

Master Data

Here is SAP PM master data interview questions

Q. What is the master data in SAP PM?

A. Please read full article on Master Data in SAP PM Module. [Read full answer]

Q. Is maintenance plan a master data?

A. Yes, Maintenance Plan is also a master data.

Q. What is purpose of Technical ID field in equipment master data?

A. Technical id field should have the technical id of equipment according to engineering drawing. For example: There is an equipment 10002745, now operations and maintenance department can not find out this id in engineering drawing. Therefore, therefore, there should be some field in master data where we can maintain technical id.

Q. What is purpose of construction type in equipment master?

A. Please read my article on construction type. [Read full answer].

Q. Is it possible to change the equipment category once created?

Equipment Category

A. Yes, it is possible to change the equipment category of an equipment. Please go to t code IE02, then go to top menu bar and click on Edit and then click on Change category (as shown in below screen shot). [Read full answer]

Q. What is t code to create a catalog code and code group?

A. QS41

Q. Can you use call horizon and shift factors in multiple counter plan?

A. No, there is no such option. Call horizon and shift factors are assigned in Single Cycle Plan and Maintenance strategy plan not in Multiple Counter plan.

Q. What are class and characteristics? What are their use?

A. Please read below three articles for details

Class (Read full article)

Characteristics (Read full article)

Use of Class and Characteristics (Read full article)

Q. What is object information key in SAP PM?

A. Object information key is a special information window which pops up while creating maintenance notification. It contains a brief historical information about the technical object. [Read full answer]

Q. You tried to install an equipment on a functional location but system gives you an error. What could be the possible reason?

A. There are four important settings which must be check before installing an equipment. Although the error messages are self explanatory, but we can check few settings in SPRO and master data. [Read full answer]

Q. Which task lists are object based?

A. Equipment task List and Functional Location task Lists are object based because they are created with reference to a technical object.

Q. What is catalog in SAP PM?

A. [Read full answer]

Q. What is catalog profile?

A. [Read full answer]

Q. Which equipment category is used to represent Laboratory equipment?

A. Equipment Category ‘Q‘.

Q. Where do you assign activity type in master data?

A. We assign Activity type in Main Work Center. From main work center it automatically copy to maintenance order.

Q. What is the t code to create Activity type? Who create activity type?

A. KP26 is the t code to create Activity type. Generally CO consultant creates the activity type. However, plant maintenance consultant should also know the process to create the activity type.

Q. What is the criteria to change the equipment category?

A. There are four important criteria to change equipment category. First one is that both categories must have same reference category type…… [Read full answer]

Q. Which material type is used for maintenance spare parts?

A. For spare parts (Stockable) material type is ERSA and for non stock items material type is NLAG. 

Q. Why Manufacturer field is important in equipment master and functional location master?

A. “Manufacturer” is used in reports such as MCI2, IE05, IH06. By using these reports we can analyze which Manufacturer machinery is undergoing maintenance most. We can also analyze which Manufacturer machinery is taking maximum efforts and cost of maintenance. Therefore, business can take important decisions while making future purchase of plant machinery from that manufacturer.

For better reporting we should maintain a value in this field in equipment master.

Q. Why cost center field is important in equipment master?

A. Cost Center field is important in equipment master because at the time of creating the maintenance order with reference to equipment it automatically copies to the maintenance order “Location” tab under account assignment sub-screen and then it automatically populated in the settlement profile depending upon the SPRO settings in settlement profile. It is important for Breakdown, Corrective, Preventive, Calibration and predictive Maintenance because in these processes the maintenance cost is settled on cost center.

Q. What is structure indicator?

Answer. Structure indicator specifies the general structure of functional location label. It contains edit mask which decides the format or syntax of label and hierarchy levels.

Structure Indicator helps business to define their plant and machinery in a structured manner. For example: At the top level we can have plant, then Area, sub-area, section and so on.

NN

NN – ANN

NN – ANN – ANN

NN – ANN – ANN – XXX [Edit Mask]

01 ⇒ Plant

01 – A01 ⇒ Area

01 – A01 – B01 ⇒ SubArea

01 – A01 – B01 – ABC ⇒ Section

By defining Structure Indicator in above manner we can ensure that we get some good reports at each level such as how many breakdown incidents have occurred in a certain location or level. In which area cost of maintenance is very high.

Q. What is Edit mask?

Answer. Edit Mask is a part of structure indicator. It defines the format of functional location label. Edit Mask decides the type of characters allowed in functional location label.

For ex:

A ⇒ Alphabet

N ⇒ Number

X ⇒ Alphanumeric

S ⇒ Special Characters

Edit Mask ⇒ NN – ANN – ANN – XXX

Q. What is Measuring Point Entry List (IK31)? What is its purpose?

A. Suppose there are 5000 measuring points in a plant. Maintenance department takes reading of 50 measuring points on daily basis and 100 measuring points on weekly basis. Now maintenance department wants to have a separate list of daily readings and weekly readings. They can create two different list with two different names (External or Internal) and create the measuring point entry list. T code to create the entry list is IK31. In this way maintenance department does not miss any reading. Once measuring point entry list is created then user can enter the readings collectively in IK34.

It makes the life easy for the person who is taking reading on daily and weekly basis.

User is not required to search the daily and weekly measuring points from the ocean of 5000 measuring points.

It is important to note that we can have measuring points from different plants in one measuring entry list. Which means that this feature is independent of plant.

Q. Is it possible to create and schedule a maintenance plan without task list?

A. Yes, it is possible to create a maintenance plan without task list but we cannot create a maintenance strategy plan with out task list because maintenance cycle (maintenance package) is adapted from task list and without maintenance cycle we cannot create a maintenance plan.

Q. Can we assign more than one maintenance item to a maintenance plan?

A. Yes, we can assign more than one maintenance item to a maintenance plan. There could be a business situation when we need one maintenance cycle and start date for two technical objects. We can use this feature in such time.

For example: A motor and pump can undergo maintenance at the same time. If a motor is under preventive maintenance then pump will also be down because motor drives the pump. So it is better to take their annual maintenance at the same time by assigning them in maintenance items on same maintenance plan. There will be same maintenance cycle and same start date. This will result into triggering two maintenance order at the same time. One for motor and one for pump.

If we create different plans with different dates then it may create orders with different dates and this will increase technical object down time.

Q. Can we assign one maintenance item to more than one maintenance plan?

A. No, it is not possible to assign one maintenance item to two different plans.

Q. Is it possible to change the structure indicator of functional location?

A. Yes it is possible. But we will have to activate alternative labeling for that. It is not recommended at all.

Q. Where do you assign activity type in master data?

A. We assign Activity type in Cost Center. Cost center is assigned to Main Work Center in Costing tab. In main work center the activity type can be assigned. From main work center it automatically copy to maintenance order.

Q. What is call horizon? Explain with example.

A. In this question do not go with definition of ‘Call horizon’. Definition will not give correct picture. Answer in this way :-

Call horizon is a scheduling parameter. It is assigned in maintenance plan header. It decides the maintenance order call date. If the maintenance cycle is 100 days and call horizon is 100% then maintenance order will be triggered on 100th day. If call horizon is 80% then maintenance order will be triggered on 80th day.

Please refer below picture for understanding.

Call horizon example
Call horizon example

Q. If maintenance cycle is 100 days. First order is triggered and completed. Now what should be the value of call horizon so that you can trigger next order immediately after closure of existing maintenance order? Assume that you are running mass maintenance plan scheduling batch job (IP30H) in every hour.

A. Call horizon should be 0 (zero).

Q. Is it possible to have Call Horizon unit in Days also?

A. Yes, we can have call horizon in Days also. In fact we can have it in working days. So that we can call the maintenance order in advance as per the number of days mentioned in call horizon. We will have to activate a business function LOG_EAM_SIMPLICITY. Take help from basis to activate this business function.

Q. Why call horizon is important from business point of view?

A. Call horizon enables business to trigger the maintenance order in advance which helps business to make necessary arrangements to plan and manage man power, spare parts and initiate purchase activities. Business gets advance info about upcoming maintenance activity in their pending list of orders.

Q. If I want to trigger a maintenance order from a maintenance plan on every 7th day of a month, then what settings will I do in the maintenance plan other than a maintenance cycle of 1 month?

A. There is a feature “Scheduling Indicator” in scheduling parameters in maintenance plan. There are three options provided. Choose second option “Time – Key date“. This feature enable you to trigger order for a specific date.

Q. What is the business purpose of field authorization group in equipment master and functional location master?

A. In the equipment master and functional master we have the field authorization object. This field allows to put restriction to end user to display and change the technical object on the basis of authorization group. Authorization group can be configured in SPRO and assigned here. Afterwards we can link the authorization group with the user id whom we want to authorized to access that technical object.

Many times Electrical department does not want Mechanical department to view and change their equipment and vice-versa. In such a business situation we can use Authorization group.

Q. What is concept of equipment numbering?

Q. Why do you need an equipment and functional location both?

Q. How equipment master is integrated with asset master in FI module?

Q. What is difference between single cycle plant and maintenance strategy plan?

Q. What is maintenance plan? Name all types of maintenance plans.

Q. What are scheduling parameters?

Q. What is shift factor? Explain with example.

Q. How maintenance strategy plan is different from multiple counter plan.

Q. What is purpose of offset entry in single cycle maintenance plan?

Q. What is maintenance item?

Q. How a general task list is different from equipment and functional location?

Q. Is it possible to install an equipment to a functional location without data transfer from function Location to equipment?

Q. What is business purpose of equipment BoM?

Q. What is purpose of serial numbers in SAP PM Module?

Q. What is reference functional location?

Business Processes

Q. What are the key business processes in SAP PM module?

A. There are 10 business processes in SAP PM. Click here to see the list

Q. In which business process you can use serial numbers?

A. Serial number is chiefly used in Refurbishment process.

Q. Where does cost of CAPEX order settled?

A. CAPEX orders are settled on WBS elements.

Q. How breakdown maintenance and corrective maintenance are different from each other?

A. Here are the key difference between breakdown and corrective maintenance:

  1. In case of breakdown maintenance the technical object fails to start and becomes unproductive. On the other hand in case of corrective maintenance the technical object remains operational but not with its full capacity/ efficiency.
  2. Malfunction start/ ends date and time are recorded for breakdown but same are not applicable for corrective maintenance
  3. A fixing a minor leakage in a pipe by tightening the pipe or welding the pipe is an example of corrective maintenance. On the other hand if winding of a motor burnt off due to overload and motor fails to start then it is an example of Breakdown maintenance.

Q. How refurbishment process is different from other business processes?

A. Here you go:

  1. Refurbishment process is mapped with order type PM04
  2. Refurbishment order is created with reference to a material
  3. Cost of refurbishment is settled on a material (not cost center or WBS element)
  4. We need to activate split valuation in Material master
  5. It updates the moving average price of the material (Refurbished) after settlement
  6. Refurbishment order can be created by t code IW81 also.

Q. What is refurbishment process?

A. You can read about refurbishment process here.

Q. What configuration required in MM module for refurbishment process?

A. We need to activate split valuation in SPRO at this path -> Materials Management → Valuation and Account Assignment → Split valuation → Configure Split Valuation (transaction OMWC).

Q. Which business process cover the maintenance of laboratory equipment?

A. Calibration process covers maintenance of laboratory machinery. Over a period of time the laboratory equipment start giving incorrect values therefore they need re-calibration. There should be a separate order type to track the history and costing. Generally companies take help from a vendor to re-calibrate the machines.

If we do not do it then quality checks at the various stages of supply chain may go wrong.

Maintenance Order

Q. Which movement type is used to post goods movement against reservation triggered from maintenance order? Is it possible to change it?

A. Movement type 261 is used to post goods against reservation triggered from maintenance order. Yes, it is possible to create a custom movement but it is not recommended to do that.

Q Is it possible to assign a user status to the operation and sub operation of a maintenance order?

A. It is possible to assign user status to the operation of a maintenance order but not to sub-operation.

Q. How to settle maintenance cost at order operation level?

A. We have to activate a Business function LOG_EAM_OLC in ECC. This is an in-built feature in S4 HANA. Operation Level Costing can be activated per Order Type and Plant in SPRO. Follow this path in SPRO:

Plant Maintenance and Customer Service – Maintenance and Service Orders – Functions and Setting for Order Types – Costs at Operation Level

It means that you can activate and deactivate this feature at plant and order type level. To see the operation level cost you have to go to top menu bar and select option Extra → Cost Reports → Operation costs overview

Q. Which configuration setting will you check when inspection lot is not triggered from a maintenance order on scheduling a Calibration Plan ?

: There are three main configuration settings which needs attention when an inspection lot does not triggered from a maintenance order:

  1. Inspection type – 14
  2. Assignment of inspection type 14 to PM order type (PM05)
  3. Inspection point setting in QM must not be disturbed.

Q. Which order type you use for refurbishment?

A. As per standard SAP settings PM04 is used for refurbishment order.

Q. Which t code is used to create refurbishment process?

A. IW31 and IW81. This questions can be asked and interviewer expects you to answer both t codes.

Q. Is it a rule that you will use PM04 order type for refurbishment? Can you configure another order type for refurbishment?

A. There is no rule as such. You can configure any order type for refurbishment. There is a configuration setting in SPRO. Please check below path in SPRO.

Q. Why does settlement of a maintenance order is important?

A. Settlement of a maintenance order is important because if we will not settle the cost on a valid receiver such as cost center, internal order, WBS element etc then cost will remain on the maintenance order and not reflect in management reporting. Management reporting is important for profitability analysis.

Plant Maintenance and Customer Service ⇒ Maintenance and Service Processing ⇒ Maintenance and Service Orders ⇒ Functions and Settings for Order Types ⇒ Indicate Order Type for Refurbishment Processing[/success]Plant Maintenance and Customer Service ⇒ Maintenance and Service Processing ⇒ Maintenance and Service Orders ⇒ Functions and Settings for Order Types ⇒ Indicate Order Type for Refurbishment Processing

Refurbishment Order indicator
Refurbishment Order indicator

Once this indicator is set for any order type, the order will be created with reference to material (not equipment).

Q. What is purpose of maintenance activity type in maintenance order?

A. Purpose of maintenance activity type is to further classify(or categorize) the maintenance process according to type of maintenance business. For ex: Cleaning, Lubrication, Pre Shutdown activities, Inspection, Repairing, Rework, Shutdown etc.

  1. It is placed at the header of maintenance order. MAT is a 3 Character key. It is recommended to use numbers here so that you can have them from 000 to 999.
  2. In configuration we can define it and assigned to maintenance order types so that only relevant Maintenance Activity type appears on the maintenance order screen.
  3. It is used in various standard reports to track and analyze maintenance incidents and cost based on Maint. Activity Type. For ex: IW38/39, MCI8. In these reports we can analyzed in preventive maintenance how much budget is utilized in “Repairing”, how much in “Inspection” in a certain period of time.

Configuration of Maintenance Activity Type:

Plant Maintenance ⇒ Maintenance and Service Processing ⇒ Maintenance and Service Orders ⇒ Functions and Settings for Order Types ⇒ Maintenance Activity Type ⇒ Define Maintenance Activity Type

Plant Maintenance ⇒ Maintenance and Service Processing ⇒ Maintenance and Service Orders ⇒ Functions and Settings for Order Types ⇒ Maintenance Activity Type ⇒ Assign valid Maintenance Activity Types to Maintenance Orders

Plant Maintenance ⇒ Maintenance and Service Processing ⇒ Maintenance and Service Orders ⇒ Functions and Settings for Order Types ⇒ Maintenance Activity Type ⇒ Default values for Maintenance Activity Type for each Order Types

Q. Which configuration setting allow a Calibration order to trigger an inspection lot from maintenance order?

A. Please follow below configuration path in SPRO:

Plant Maintenance and Customer Services ⇒ Maintenance and Service Processing ⇒ Maintenance and Service Orders ⇒ Functions and Settings for Order Types ⇒ Assign Inspection Types to Maintenance/ Service Order Types

Please below screen shot from configuration SPRO:

Inspection type Set up in Calibration Order

If this configuration is not maintained then you cannot trigger inspection lot from a Calibration Order. In general we use order PM06 as Calibration Order.

Q. What are various possible settlement receivers in a maintenance order?

A. For the Maintenance there are number of settlement (or cost) receivers but only few are relevant in practical scenario.

Here is the list of relevant settlement receivers:

  1. Cost Center
  2. WBS Element
  3. Material
  4. Order
  5. Fixed Asset

If you want to see the complete list of settlement receivers then go to below path in configuration (SPRO):

Plant Maintenance and Customer Services ⇒ Maintenance and Service Processing ⇒ Basic Settings ⇒ General Order Settlement ⇒ Maintain Settlement Profiles

Select Settlement Profile “40” to see the complete list.

Q. How many ways you can create a maintenance order in SAP?

A. There are 6 ways to create a maintenance order in SAP PM Module

  • T code IW31: You can create a maintenance order using t code IW31. This is to most common method to create a maintenance order
  • From Maintenance Notification: You can create a maintenance order through a notification. There is a separate button provide with white sheet. Please refer below screenshot:
Maintenance order thru notification
Maintenance order thru notification
  • T code IW34: You can create maintenance order with reference to a notification using t code IW34. I request you to run this t codes in SAP and check out the initial screen. Generally end user does not use this but for interview purpose you should know it.
  • T code IW81: You can create refurbishment order using this t code. No other order can be created using this t code.
  • Scheduling of Maintenance Plan: When you schedule a maintenance using IP10 or IP30 t code system triggers a maintenance order as per the schedule. Here maintenance order is triggered automatically.
  • T code IW28: IW28 displays list of notifications in change mode. At the top application tool bar there is an option to create maintenance order. You will have to select the notification and click on create order white sheet. This will redirect you to t code IW34 screen. Try this.

Integration

Q. How PM module is integrated with QM module?

A. Remember below points

  1. Add inspection point in task list for calibration process
  2. Assign inspection type = 14 to order type to trigger inspection lot from maintenance lot in calibration process
  3. Enter usage decision in QA32 for inspection lot triggered from calibration order
  4. Configure separate order type (PM05) for calibration process.

Q. How PM module is integrated with MM module?

A. SAP PM is integrated with MM module in following ways

  1. Purchase requisition triggers from maintenance order for components (material) for item category ‘N’.
  2. Create reservation from maintenance order for components for item category ‘L’.
  3. Purchase requisition triggers from maintenance order for external services for Control key PM02 and PM03. category ‘N’.
  4. Post good issue in MIGO for reservation with movement type 261.
  5. Post Goods receipt in MIGO for PO with movement type 101.
  6. Create and accept a Service entry sheet for posting actuals of external services with t code ML81N.
  7. Material master with type ERSA for maintenance spare parts.
  8. Split valuation in material for refurbishment process

Q. How PM module is integrated with PS module?

A. We use WBS element for budget allocation and cost settlement of maintenance in CAPEX and Annual Shutdown maintenance.

WBS element can be created in CJ20N t code by PS consultant. It is then approved by authorized person in maintenance and Finance department. Finance department allocates the budget in it. During postings of actuals such as GI, GR, Completion confirmation the budget is consumed. System gives warning or error message if budget is consumed 90% or 100% (depends on settings). At that time maintenance department can ask Finance department to increase the budget in WBS element.

Q. How PM module is integrated with FI module?

A. Please check following points for integration with FI:

  1. Assign the FI asset number in equipment master under organization tab.
  2. Integration of valuation class for spare parts with GL account.
  3. Integration of material groups with GL account for purchase without material codes.

Q. How PM module is integrated with CO module?

A. Here are the integration points between PM and CO module.

  1. Assign cost center in equipment and functional location and that cost center automatically copy to maintenance order and then in settlement profile of order and finally the cost of maintenance settles on the cost center.
  2. Assign cost center in work center costing tab and this cost center automatically copy into order as Responsible cost center.
  3. Activity type is used to capture the internal man power hourly rates. It is created and assigned to Cost center. That cost center is assigned to main work center under costing tab. During maintenance processing the activity type automatically copy to maintenance order operation.
  4. Settlement profile is configured in SPRO to define cost receiver.
  5. Define value category in SPRO and assign the cost elements to capture the break up of cost such as Spare parts consumption, internal man power, external man power etc.
  6. Assign cost elements to maintenance cost key figures. This helps to display breakup of cost figures in standard SAP report such as MCI4, MCI8

Q. How PM module is integrated with EHS module?

Q. What is the t code to create Activity type? Who create activity type?

A. KP26 is the t code to create Activity type. Generally CO consultant creates the activity type. However, plant maintenance consultant should also know the process to create the activity type.

Related Post

33 thoughts on “Top 100 SAP PM Interview questions and answers

  1. Hi Sir really liked the content in the above post on SAP PM.. Very informative and detailed information. Thanks a lot for the information.. Please do post the remaining questions, answer as well.. It will be very helpfull

  2. thank you very much its really a great effort and clear explanation for for many conflict points

  3. Excellent Q & A…Beautifully explained in an understandable manner. I appreciate your command on the subject. well done!
    I expect your continues support 🙂

  4. Is there a way if you have two maintenance plans on one equipment, say one for monthly and one set up for yearly, with separate task lists. Is there a way to move the yearly plan up by two months (June to April) and not skip or delete current monthly plan?

  5. Dear sir,

    I really salute to your wide knowledge in SAP PM. I would request you to please answer all the remaining questions as soon as possible. May I also know if you conduct any training sessions on SAP PM. If yes, please share the details. I would love to join the classes.

  6. “HATS OFF” for this excellent work, I really appreciate your hard work and time. The whole article is very informative and easily understandable “THANKS”.

  7. Wow I have never seen some one explaining that much clearly about PM, I Appreciate you effort.
    I learned a lot from this article Thanks.
    Can you help me with Calibration and Refurbishment process user manual (configuration and end user manual).

    1. Hello Sudheer,

      Thanks a lot.
      I am working on Calibration and Refurbishment process. Very soon I will post articles on both processes. Please subscribe my website for email alerts.

  8. hiii
    liked your post very much. i could not find the answers of these questions.
    could you share the answer of these..it will be very helpful..
    thanks in adavnce

    regards
    Rahul

  9. thank u very much buddy, knowledge is wealth, but share knowledge is a bliss, u r doing an excellent job, thank u

  10. its really helpful to me as a learner..
    i will follow this post and eagerly waiting for the best answers from you…
    thanking you so much..

  11. Excellent document, I only have a couple of comment that I consider as inconsistencies, if you want please send me a note by email to discuss them.

    Best regards and congratulations for this excelent work!

  12. Wow!!!!!
    Thank you very much for your great effort.
    These questions are very very useful for all PM Consultant.

    Where is answer of these question, Please also share the answer.

    Regards,
    Bikas Pathak

  13. Thank you very much, Appreciate your effort. It will be useful for everyone!

    I couldn’t find the answers, could you please share the answers too…

    Regards,
    K7

    1. Hello Kesavaraj,

      I am glad to know that you liked the post. I will keep on updating this post with answers. Keep watching. I also request you to share this article with your friends and colleagues on social network (LinkedIn, Facebook, twitter).

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